Cledara

Cledara is a London-based fintech company designed to help businesses take control of their software spending. Since launching in 2018, it has grown rapidly, expanding operations to the U.S. and Europe, with offices in New York and Barcelona.

Built for SMEs, Cledara gives teams the tools to manage, track, and optimize all their SaaS subscriptions in one place—without the manual headaches. It is backed by leading investors and was part of the Techstars accelerator program, highlighting its strong foundation in both fintech and SaaS management.

Cledara offers a tiered pricing model that scales with your company’s software management needs. Whether you're just getting started or managing dozens of subscriptions across multiple departments, there's a plan designed to fit your workflow and budget. Here's a closer look at each tier:

Basic – $75 per month

The Basic plan is designed for small teams or startups that need visibility and control without overwhelming complexity.

• Supports up to 20 software applications
• Includes virtual cards for managing spend
• Basic reporting and tracking tools
• Ideal for companies new to software management or just starting to scale

This plan covers the essentials—giving teams a simple, centralized way to pay for and monitor subscriptions without juggling spreadsheets or credit cards.

Premium – $200 per month

The Premium plan offers more capacity and advanced tools, perfect for growing businesses juggling a larger software stack.

• Supports up to 75 software applications
• Access to multi-user controls and approval workflows
• Deeper analytics and improved budget visibility
• Integration with popular accounting platforms (e.g., Xero, QuickBooks)
• Priority support and more customization options

This plan is best suited for teams that have outgrown ad hoc processes and need a stronger handle on who’s buying what—and why.

Pro – Starting at $500 per month

The Pro plan is tailored for larger organizations with more complex software environments and compliance needs.

• Supports custom limits on applications and users
• Full access to enterprise-grade features
• Advanced automation tools and custom approval chain
• Dedicated account management and premium support
• Deep integrations with internal systems and ERP tools

Pricing for the Pro plan is flexible and based on your company’s specific requirements. It’s a fit for organizations that demand complete visibility, audit-ready controls, and scalable operations.

Cledara’s pricing is transparent and aligned with usage, making it easier for teams to manage costs while staying in control of their software lifecycle.

Cledara is built to simplify software management for teams, giving businesses better control, visibility, and efficiency across the board. Below are the key advantages it brings to the table:

Centralized Software Management

With Cledara, all your software subscriptions live in one place. Instead of jumping between spreadsheets, emails, and invoices, teams can manage their entire SaaS stack from a single dashboard. This makes it easier to track renewals, monitor usage, and avoid surprises. It also gives finance and operations teams more confidence in what’s being paid for.

Real-Time Spend Visibility

Cledara provides live updates on all your software-related expenses. Every purchase, renewal, or trial is tracked instantly, so you always know exactly where money is going. This visibility helps prevent budget overruns and gives decision-makers timely insights. No more waiting for monthly reports to spot issues.

Virtual and Physical Cards

You can issue individual virtual or physical cards for each software purchase. This means each app gets its own payment method, making transactions easier to track and control. If a subscription needs to be canceled, simply freeze or delete the card—no more chasing vendors or disputing charges. It’s a simple way to tighten spending.

Automated Workflows

Cledara supports customizable approval flows to ensure the right people sign off on software purchases. Set spending limits, require multi-level approvals, and automate renewals to cut down on manual work. This reduces errors, strengthens oversight, and saves time across departments.

Accounting Integration

Integrations with tools like Xero, QuickBooks, and NetSuite allow for seamless syncing of transaction data. Instead of manually entering software expenses, your finance team can automate reconciliation and close the books faster. This helps reduce errors and ensures cleaner, more accurate financial records.

Improved Cost Control

Cledara makes it easy to spot waste by identifying duplicate tools, unused licenses, or unnecessary renewals. With usage and spend data in one place, companies can quickly make informed decisions to cut costs. It also prevents new shadow IT from creeping in, which often happens when teams purchase tools independently.

Employee Onboarding & Offboarding Support

Managing software access when employees join or leave is often chaotic. Cledara helps streamline this process by allowing admins to assign tools during onboarding and easily revoke access during offboarding. This not only improves security but also ensures you’re not paying for seats that aren’t being used.

Cledara offers a robust toolkit designed to help teams take control of software management, spending, and optimization. Here's a breakdown of what it brings to the table:

Core Capabilities

Cledara centralizes all software, cloud, and ad spend in one place, giving teams complete visibility into their tools and budgets. The platform simplifies software payments through built-in approval flows and payment methods tailored to SaaS, reducing disruption. It also delivers actionable insights that help businesses make smarter choices, uncover cost-saving opportunities, and fine-tune software usage.

Spend Oversight

Users gain real-time visibility into software spending and renewal schedules through an easy-to-navigate dashboard. Payments are more secure and manageable, with features that let you cancel a subscription instantly or recover from card loss without hassle. Cledara also includes compliance checkpoints, helping companies vet new vendors, evaluate renewal value, and ensure purchases follow internal policies.

Automation and Efficiency

Cledara reduces manual workload by automating processes like access requests, invoice capture, and contract renewals. It also identifies wasteful spending by flagging tools that are underused, duplicated, or no longer needed. These optimizations help teams stay lean and cost-effective.

Advanced Controls

To keep users ahead of renewals and unexpected charges, Cledara offers alerts and usage notifications. Businesses can set custom spend limits on virtual cards and even earn cashback on qualifying purchases. These features promote better control over every dollar spent.

Reporting and Analytics

Teams can access detailed breakdowns of software usage, spending trends, and return on investment. Cledara also includes a live application directory showing all approved and pending SaaS tools, making it easier to guide purchasing decisions and eliminate redundancy.

Measurable Impact

Cledara claims to deliver meaningful results, including a potential 23% reduction in SaaS spending. Companies report saving over 13 hours per month on admin tasks and processing up to 76 invoices monthly through the platform’s automation.

Cledara is designed to fit neatly into your existing software stack, making it easier to manage software spending without changing how your team works. Its growing ecosystem of integrations helps companies unify financial, IT, and procurement workflows—streamlining everything from onboarding new tools to reconciling budgets.

Cledara connects with popular accounting platforms like Xero, QuickBooks, and NetSuite, enabling businesses to automatically sync invoices, categorize expenses, and stay audit-ready. These integrations reduce the need for manual entry and ensure finance teams always have up-to-date records of every software transaction.

On the communication side, integrations with tools like Slack allow for real-time alerts on renewals, approvals, and spending updates. This keeps teams informed and responsive without adding extra meetings or emails. IT and security teams can also benefit from integrations with identity and access management platforms, which help track and control who has access to which tools.

Implementation is relatively quick and hassle-free. Most integrations can be set up in a matter of days, and Cledara’s support team provides guidance to ensure everything works smoothly from day one. A typical setup requires minimal technical resources, and companies often go live in under two weeks.

Cledara also supports data exports in common formats like CSV and PDF, allowing teams to generate reports and share spend data across departments or with external auditors. Its roadmap includes upcoming features aimed at expanding analytics capabilities and adding deeper integrations with procurement and compliance tools.

Cledara is built with security and regulatory compliance at its core, helping businesses manage software spend confidently while staying protected. Whether handling payments, storing sensitive data, or managing access across tools, Cledara follows strict security practices and works with trusted partners to ensure safe operations.

Cledara’s financial infrastructure is supported by authorized Electronic Money Institutions, including Modulr FS Limited in the UK and PayrNet Limited in the EU. These partnerships ensure that payment processing is secure, regulated, and compliant with local financial standards. Funds are safeguarded and managed in line with industry requirements, giving finance teams peace of mind.

To meet the demands of global companies, Cledara operates with compliance standards tailored for different regions, including the UK, EU, and the US. This ensures that data handling and transaction processing align with the laws and expectations of each market.

Access control and internal permissions are also a priority. Cledara offers detailed role-based permissions, allowing businesses to restrict access to sensitive functions and data. This helps prevent unauthorized actions and supports audit-readiness, especially for teams operating under tight security or regulatory requirements.

Additionally, Cledara provides visibility into vendor risk and helps organizations evaluate software providers through a centralized system—keeping oversight tight and reducing exposure to non-compliant third-party tools.

Cledara goes beyond just providing software—it backs users with hands-on support and practical tools to help businesses get the most value from their subscription management. From onboarding to ongoing usage, the platform offers multiple layers of assistance tailored to different needs and stages of growth.

One of the standout aspects is its dedicated customer success team, which helps new users get set up quickly and ensures they’re using the platform effectively. Whether it's setting up integrations, assigning user roles, or walking through spend analytics, the team is ready to guide you step by step.

For self-service resources, Cledara offers a library of templates, guides, calculators, and best practices designed to help businesses better manage their SaaS stack. These include spend planning tools, vendor evaluation checklists, and onboarding documents—ideal for teams looking to improve internal workflows.

Support is also accessible through multiple channels, with users reporting prompt and helpful responses. The company continues to update its knowledge base and provides ongoing education through newsletters and webinars.

Cledara doesn’t just give you a tool—it equips you with the know-how and guidance to run smarter, more efficient software operations from day one